Rethink Search User Guide

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Table of Contents

  • Installing the Rethink Intelligence Package
  • Adding Rethink Search Components
  • Searching for Property Data
    • Flex Search (Similar Properties Suggestions)
  • Searching by Property Owner Contact or Company
  • Viewing Expanded Data
  • Saving Property Data to Rethink
  • Saving Contact & Company Data to Rethink
  • Creating Comps from Transaction Data
  • Saving Debt Data to Rethink
  • Merging Property Information
  • Property Debt Data

Installing the Rethink Intelligence Package

Please reach out to Rethink Support at rethinkcrm@buildout.com to install the latest version of Rethink Intelligence.

 

Adding Rethink Search Components

Add the Rethink Search tab to your navigation bar.  To do this, click the pencil (edit) icon in your navigation bar, then add Rethink Search to your navigation items.

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Next, add the Property Match component to your properties page layout.  To do this, open any property record, then go to Setup > Edit Page.

In the left pane, under Components > Custom , drag propertyMatch onto your page layout.

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Searching for Property Data

To search for property data, go to Rethink Search and type the property address in the Address Search box.  

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For best results, include the full street address and city, state, and/or zip code.

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Exact matches will appear under Rethink Properties, while similar property suggestions (Flex Search) will appear under Similar Properties.  

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Click the gray bar on any property to view more information.

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Searching by Property Owner Contact or Company

To search for properties by the property owner contact or company name, click the toggle button shown below.

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Search by owner first and last name in Contact Search, or by company name in Company Search.

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Viewing Expanded Data

Click the expand button to view detailed property information.

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Detailed property data, when available, will include: Demographics, Ownership, Transactions, Debt, Tax, and NYC Lot information (where applicable).

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Saving Property Data to Rethink

In the search results pane, click Save to My Data to create a new property record in Rethink. Fields that we can populate with property data will be filled in and saved automatically.  If we are unable to automatically select the property record type, you will be prompted to choose from your available property record types.

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Saving Contact & Company Data to Rethink

When viewing expanded property data, under Ownership, click 'Create Contact' or 'Create Company' to easily save the contact or company to your Rethink database.

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When creating a new contact record, the following fields will be saved to Rethink:

  • First Name
  • Last Name
  • Phone Number
  • Company Name (if none present, the company name saved to the contact record will be "Unknown")

     

When creating a new company record, the following fields will be saved to Rethink:

  • Company Name
  • Company Phone
  • Mailing Address
  •  

Creating Comps from Transaction Data

Transaction data from a property search can now be converted into Sales Comp records.   When viewing expanded property data, under Transactions, click 'Create Comp' to automatically create a comp from the transaction data.  

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For a transaction record to be eligible for comp creation, it must have a date and sale price. The below table explains how the fields are populated from the derived transaction data.

Field

Value

Deal

Blank

Comp Name

[Address] + [ Year ] + “ (Sale Comp)”

Comp Source

“External”

Buyer (Contact)

Look up or leave blank

Buyer (Company)

Look up or leave blank

Seller (Contact)

Look up or leave blank

Seller (Company)

Look up or leave blank

Property Name

Look up or leave blank

Property Class

Blank

Property Type

Property type field

Year Built

Year built field

Address

Address field

Building Size (SF)

Building sq ft field

City

City field

State

State field

Market

Blank

Submarket

Blank

Close Deal Date

Executed date field

Price (Total)

Sale price field

Price (PSF)

Price per sq ft field

Cap Rate (YR 1)

Blank

Cap Rate (Stabilized)

Blank

 

Merging Property Information

Use the External Data (Property Match) component in a property record to search our database for additional property data.  This is useful for property records you create manually or via an external source other than Rethink Search, as it locates data from our database and merges it with yourexisting property record in Rethink.

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If an address match is found, the address and property information will be displayed. Click Merge to begin the process of importing this data.

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Property Debt Data

Use the External Data (Property Match) component in a property record to search our database for additional property data. If a match is found, click Get Debt to view property debt details. 

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If there is more than one debt available, click Create All to save all debt records to Rethink. Otherwise, individually choose which debt records to save by clicking Create Debt.  

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If debt information is not available, a message will appear indicating this.

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Debt records are saved in a related list in the property record called Property Debts.  Your Rethink system administrator may need to add this related list component to your properties layouts. 

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This related list also allows the user to manually add or create debt records, if desired.

 

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